The administrator sets up and maintains the email forwarding.
Each member is able to use an incoming address based on first name.lastname@yourclub. The system then forwards them to the individual's personal email address. So emails addressed to john.smith@yourclub are automatically forwarded to jandjsmith@aol
The administrator can assign members to groups such as Committee, so an email addressed to committee@yourclub reaches all the members of the committee. So useful with big committees - it's so easy to miss someone off a long list!
Here are just a few of the advantages:
- Sending emails to other club members is much easier with a consistent style such as first name or first name and second name (depends on the membership of the club) so I would be juliet.browne@your-club orjuliet@your-club rather than jaebee@aol or thebrownes@aol
- Sending emails to a team or group such as fundraising, tea making, the show team - if the team is big or membership changes you can easily miss someone, so why not create a group? Such as fundraising@your-club or community@your-club
- Emails to generic titles such as treasurer or secretary are very useful for directories or club stationery - the email is forwarded to the postholder. Rather than change directory entries or stationery every year (or whenever the postholder changes) you simply update the email forwarding so that emails are directed to the new postholder (please see the illustration below).
Your website email forwarding system allows for up to 100 names (if you need more let us know). So there is plenty of opportunity for everyone to have an email address - and it's quick and easy to set up.