The Webmaster or administrator has access to email forwarding in the members area.
By adding a generic title to the group column such as treasurer means that any emails addressed to treasurer@yourclub are automatically forwarded to John Smith's personal address. If he is part of a group such as the committee then by adding committee to the group column will mean that he receives any emails addressed to the committee@yourclub along with all the other committee members. So useful with big committees - it's so easy to miss someone off a long list!
Here are just a few of the advantages:
- Sending emails to other club members is much easier with a consistent style such as first name or first name and second name (depends on the membership of the club) so I would be juliet.browne@your-club orjuliet@your-club rather than jaebee@aol or thebrownes@aol
- Sending emails to a team or group such as fundraising, tea making, the show team - if the team is big or membership changes you can easily miss someone, so why not create a group? Such as fundraising@your-club or community@your-club
- Emails to generic titles such as treasurer or secretary are very useful for directories or club stationery - the email is forwarded to the postholder. Rather than change directory entries or stationery every year (or whenever the postholder changes) you simply update the email forwarding so that emails are directed to the new postholder (please see the illustration below).
Your website email forwarding system allows for up to 100 names (if you need more let us know). So there is plenty of opportunity for everyone to have an email address - and it's quick and easy to set up.
Setting up email forwarding
Go to the Members area and select Email forwarding.
Enter the member's name in the first column (eg Juliet Browne), then the email name (juliet.browne) and finally their personal email address.
To add a member to a group (eg teas) or set a rule that emails to the treasurer go to them add the information in the or this group column, separate with commas or spaces but not both.
Click update at the end.
You can update this list very easily, just edit the information - don't worry if it's a long list as the system automatically reorders the list in alphabetically by forename.
In our list we opted to make email names first name dot last name @ but it could be just first name at eg dorothy@ or you could use initials eg dm@ jb@