Online booking system
Managing bookings for your events using email and spreadsheets and text documents quickly becomes a nightmare when numbers exceed a handful.
The Club-Sites on-line booking system has been designed to minimise time spent in administering bookings as well as making it much easier for your guests to make a booking and even provides for tickets, table plans, personalised place cards and food & drink lists for the venue caterers. You may also email all guests and past guests from within the system.
The on-line booking system is easy to set-up and may be accessed by your treasurer, bookings administrator and any others that you nominate, so that everyone involved has an up to date view of the status of your bookings. Being an on-line system, it can be accessed from anywhere using your PC, tablet or smartphone using a password protected secure encrypted web page.
For just £150 P.A. inc VAT (+ system cost = total £300 PA) you get:
- on-line booking form completed by your guest - minimises transcript errors
- food & drink menu options with 'special needs' and 'dietary requests'
- multiple events within one form e.g. Friday Host Night Supper and Saturday Banquet
- automatic cut-off date set by you
- total cost calculated live as the form is completed
- deposit payment may be accepted if total cost is above a minimum set by you
- balance due date sent to guest if not fully paid at time of booking
- payment may be via PayPal, credit card, bank transfer or cheque
- credit card payments are made via your card company website for security
- instant email notification of bookings and copy to guest with payment instructions/confirmation
QR Coded tickets and App
- £1.20 per booking (not per ticket)
- Use your own card processor e.g. PayPal or Stripe
- You choose whether your customer pays or if you pay the fees and card charges
- Our fees are refunded if you need to refund your customer
- Scanner works on any mobile phone
- During your event you may watch a 'Live' view of tickets scanned, totals, percentages etc
Comprehensive back office functions
- View a summary of bookings
- View a detailed list of bookings
- View a list of your own members who have yet to book
- View/print a catering list and allocate tables
- View unpaid bookings and issue individual reminder emails
- View abandoned bookings
- print tickets on micro-perforated card
- print place cards on micro-perforated card
- print table plans
- export data for use in a spreadsheet
