Schedule or Rota

The Schedule or Rota system allows you to share and easily update information about forthcoming tasks with all of your members. The on-line system is always up-to-date and available 24 hours a day. You may allocate jobs to members or allow them to volunteer. Each member may print a duty list or job sheet giving all information required for the task, including names and contact details of other participants. Members may request and swap shifts on-line and only the affected parties will be notified by email.

You may share limited information with the public and provide dedicated pages for each task if appropriate.

The main page displays a table with rows of tasks and columns of jobs. Each row contains the date and time and name of the task. The task column can be named e.g. Route. Under the jobs columns, which can be named by function e.g. Driver, the names of members will appear when they click on a vacant slot (question mark) and sign-up.

Christmas Float 2017

DayDateTimeRouteDriverFather ChristmasSnowmanSnowmanSnowmanSnowmanCollected
Fri 1st 18:00 - 20:30 Reading Road Victor V Graham G Amy A Fred B John J ? 201.16
Sat 2nd 10:00 - 12:30 Farnborough Road Michael M Fred F John J Fred B Amy A - 293.27
DayDateTimeRouteDriverFather ChristmasSnowmanSnowmanSnowmanSnowman494.43

The Team Leaders are highlighted and your name is also highlighted as is anyone you are sponsoring e.g. partner helping out.

The Collected column is named by the schedule owner when creating a new schedule and is free-form for any purpose but any figures will be totalled.

When you hover your mouse over a member's name, you will see their full name and telephone number. These details will be printed on the job sheet.

Setup

Each Schedule has general notes and the owner may name some columns using this form. The owner may also decide to allocate jobs rather than allow members to sign-up themselves (User signup). If marked as Private, guests may not view the Schedule.

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Jobs

The Schedule jobs are normally displayed along the x-axis of the spreadsheet. They include functions such as Driver or Greeter.

Notes may be added to each job e.g. "Please bank money collected, drop off slip to Treasurer and insert amount collected in the last column on this schedule". These notes will be printed on the job sheet.

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Christmas Float 2017 >





Tasks

The Schedule tasks are normally displayed along the y-axis of the spreadsheet. They can be used for a variety of functions depending on the rota's purpose. For example: Collection area or Shift. Jobs may be allocated to each task. This allows for smaller shifts where less members are required e.g. 2nd line above where only 3 Snowmen are required. Notes may be attached to each task and printed on the job sheet.

Christmas Float 2017 >




Jobs

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Select all jobs attached to this task. Edit job names or create new jobs

Job sheet

The complete job sheet gives all of the information for this task. e.g.

Reading Road, 1

Friday 1st December 2017 18:00 - 20:00

Return to schedule 

Any task notes will be here

JobWhoTelephoneMobileEmailSponsor
Driver Victor Viva 01234 567890   victor@club-sites.co.uk  
Father Christmas Graham Grower 01212 121212   graham@club-sites.co.uk  
Snowman Amy Amiable  07777 111222 amy@club-sites.co.uk  
Snowman Fred Browne 01010 123123  07070 707070 fred@club-sites.co.uk  
Snowman John Johnson  07890 123456 john@club-sites.co.uk  
Snowman      
Collected £201.16        
JobNotes
Driver Our Insurance has been extended to provide cover for towing Santa's Sleigh with only one person seated upon the trailer whilst in motion
The vehicle keys are to be kept at the garage
Father Christmas Please bank money collected, drop off slip to Treasurer and insert amount collected in the last column on this schedule
Snowman
Snowman
Snowman
Snowman

Email everyone above

Use this form to send an email to everyone listed above with a copy to you and to the schedule owner (John Browne). 



Christmas Float 2017

Edit the private details page

Reading Road, 1

DIRECTION ROAD NAME COMMENTS
START

Reading Road

Collect Reading Close on Left

Right

Another Road

Return

Right

Reading Road

Right

The Orchard

Return

Right

Reading Road

Right

Last Road

Wait on Left

Hilltop View

Straight Ahead

Another Close

Stop Collecting beyond Hilltop View at Flats - hop on minibus

Over Reading Road to

Reading Avenue

Start Collecting - Return

END OF ROUTE

Public information:

Edit the public details page

Reading Road, 1

These are the roads we hope to visit on Friday 1st December 2017 from 18:00 until 20:00 but cannot guarantee times and we may not complete the route because we have to finish on time.

Start
Reading Road
Reading Close
Another Road
The Orchard
Last Road
Hilltop View
Another Close
Reading Avenue
End of Route

Return to schedule