Booking form and email examples
This is an example of the booking form.
The information at the top will always list the event title, date & time and venue with a link to a map. A free text area follows and the acceptable payment types are automatically listed.
Generally information about the guests is collected first and can include other fields such as which District or office held e.g. Past District Governor. Any special needs or other free text can be entered too.
Each priced item is then listed in sections such as Friday/Saturday or Lunchtime/Evening as required. Selecting the checkbox adds the cost and totals it. Any options may then be chosen e.g. Starters, Mains etc.
Other priced items may be included such as wines or pin badges.
Super Posh Nosh Dinner Dance
Saturday 15th December 2018
Posh do in the company of lots of big wigs including dancing to the Elastic Band.
Dress code: Black tie.
Payment in advance only
You may pay by credit card, PayPal, on-line banking or cheque.
Please complete this form by typing in the boxes below and ticking the required options.
|About you and your partner/guest||You||Partner/Guest|
|Email address *|
|Telephone number *|
|Special needs e.g. mobility|
|Posh dinner dance £25.00||0.00|
|Sumptuous three course dinner with entertainment by the Elastic Band. Please choose from the following menu:
|Cream of Roasted Plum Tomato & Basil Soup Balsamic reduction|
|Ham Hock Terrine Rocket Salad, homemade red onion chutney & warm toast|
|Tomato and Mozzarella Plum tomato and pesto dressing|
|Pan Roasted Sea Bream Fillet Olive crushed new potatoes, seasonal vegetables|
|Braised Beef in Red Wine Mash and spinach|
|Vegetable Calzone Buttered new potatoes, seasonal vegetables, warm herb dressing|
|Key Lime Pie Dark chocolate sauce, raspberry sorbet|
|White Chocolate Cheesecake Berry Coulis|
|Diabetic Special request as below|
|House white - Vinuva Trebbiano Rubicone, Italy £16.50||0.00|
|House red - Sangiovese Rosso di Toscano, Piccini, Italy £16.50||0.00|
|Other wines/drinks for the table may be purchased at the hotel bar
|Booking reference:||Amount due||0.00|
Please check the form carefully before clicking these buttons because your order will be saved without further confirmation
How would you like to pay?
Click here to pay by credit card or PayPal account
Click here to pay by BACS or on-line banking (preferred)
Click here to pay by cheque
Print a blank form without saving (for club secretary use - see below)
Club Secretary: If any member doesn't have a computer, please use the "Print only" option for the member to complete by hand.
Please don't post the completed form but copy the details to the on-line form on the member's behalf.
You will need to select the "Cheque" option and use your email address for correspondence.
The booking process When you complete the form and click on a payment button, you will be able to print a copy of the completed form for your records and you will also be sent an email confirming your booking details. If you choose to pay by bank transfer, the email will include our bank details. If you choose to pay by cheque, the email will include the address to send the cheque to. It is not wise to make these details publicly available on the website.
Why on-line booking? Your order details are saved on our website in a secure area. Using those details, we can print name badges and tickets (where appropriate) and also create table plans and lists of food orders for the caterers. There won't be errors in your name nor your food order, because you have entered and checked the data. We save a great deal of time and (sometimes) frustration trying to copy details from a hand-written form. We can use your email address to keep you informed of anything relevant to Super Posh Nosh Dinner Dance. Please do not send hand-written forms.
On choosing a payment method
- The form refreshes with a confirmation message that it has been received and the guest is given the option of printing it for his/her records.
- The email below is sent to the guest
- A similar email is sent to the event administrator(s) and optionally the treasurer
Email sent to guest
Thank you for booking on-line!
Booking reference: 123456
1:Posh dinner dance 1 @ £25.00
Starter::Ham Hock Terrine Rocket Salad, homemade red onion chutney &
Main::Braised Beef in Red Wine Mash and spinach
Dessert::Key Lime Pie Dark chocolate sauce, raspberry sorbet
1:House red - Sangiovese Rosso di Toscano, Piccini, Italy 1 @ £16.50
2:Posh dinner dance 1 @ £25.00
Starter::Cream of Roasted Plum Tomato & Basil Soup Balsamic reduction
Main::Pan Roasted Sea Bream Fillet Olive crushed new potatoes, seasonal vegetables
Dessert::White Chocolate Cheesecake Berry Coulis
Amount paid: £66.50
Amount due: £0.00
Thank you for booking on-line with Our Club. Please contact me if you have any queries
regarding this booking.
An Administrator - Our Club
This email has been sent automatically by:
Pembroke House, St Christophers Place, Farnborough, Hampshire GU14 0NH
01252 517611 www.club-sites.co.uk